Graduation - Frequently Asked Questions

There will be a professional photographer capturing moments on stage and at the studio backdrop. Your photos will be available for free digital download within 1–2 weeks after the ceremony — there’s no cost for the digital images. If you would like printed copies, you are welcome to download your photos and arrange printing through your own preferred provider.

GFP studio photos are in Building 1 on Level 5, no need to pre-book. 

You have approximately 2 hours in total, including:

• Collect at 12pm prior to the commencement of the graduation ceremony. We will have a FREE photo booth available and you are welcome to take photos on and around campus.
• During the ceremony, we will take a photo of you collecting your certificate on stage and guests are welcome to take photos from the back of the Great Hall if they do this discreetly.
• Gowns must be returned within 60 minutes of the conclusion of the graduation ceremony (by no later than 4.30pm).

Yes, you can take photos out on Alumni Green or anywhere else on campus. Please keep in mind that gowns must be returned within one hour after the ceremony concludes – no later than 4.30pm.

Yes, but please do this discreetly so you don’t disturb the ceremony*. To do this:

• Move quietly to the back wall of The Great Hall to take photos.
• Return promptly to your seat after taking photos.

 
*Please remain in your seats when the academic procession enters and exits The Great Hall.

You need to register your attendance to the ceremony, so that we can organise seating, catering and gowning. To register, go to the UTS College Graduation Ceremony website.

No, you do not need to pre-order your graduation gown. You will be loaned a black graduation gown on the day. You must check in to collect your gown.

Remember that your clothes will be seen when you walk across the stage. We recommend neat, business casual attire.

On the day, you will be loaned the following items: 

1. Gown - The gown is worn over the top of your clothes, like a jacket.  
2. Sash – The sash is a long strip of cloth worn over the top of your gown. 
3. Trencher – If you're a Diploma recipient, you'll receive a trencher (graduate hat) to keep. 

Dress code restrictions
To maintain the formality of the event, the following attire is not permitted:

• Ripped jeans
• Thongs (flip-flops)
• Singlets or t-shirts

Registrations close on 8 April 2025. If you were unable to register in time, you can be an audience member and join our livestream. Click here to access the Zoom registration page.

The gowning room opens 2hrs before the ceremony starts at 12pm.  

We recommend graduates arrive 2hrs prior to the graduation ceremony commencing, as registrations and gowning take time. You should be checked in 60 minutes before the ceremony starts and gowned immediately after check in.

The check in desk will close at 12:45pm.

All graduates must be seated 30 minutes prior to the start of the ceremony, for a mandatory briefing. 

Head to Level 5 of the Tower Building (Building 1), outside the Great Hall.

1. Check-in at 12pm: Present your confirmation email at the check-in desk. You’ll receive a name card, which you must hold onto and bring with you onstage
2. Gowning until at 1pm: After check-in, you’ll be guided to the gowning room, where volunteers will assist you in correctly wearing your graduation regalia:
   1. Foundation students will receive a sash to wear over their gown.
   2. Diploma students will receive a trencher (graduation cap) to keep.
3. Briefing at 1:10pm: Once gowned, you’ll be directed into the Great Hall for a mandatory briefing before the ceremony.
4. Guests: will wait outside and will be ushered into the hall closer to the ceremony start time

Visitors in need of accessible parking can contact 02 9514 1192. Public parking around the campus is available nearby. View parking options.

No, extra guests can’t be accommodated on the day as seating is limited and reserved for those who have registered in advance.
 
Catering and seating have been carefully planned based on registrations, so bringing unregistered guests may impact the experience for others. We appreciate your understanding in helping us ensure a smooth and enjoyable celebration for all attendees.
 
If you have guests who are unable to attend in person, they can still be part of your special day by watching the live stream. Click here to go to Zoom registration.

This is your opportunity to celebrate transitioning to UTS, one of the world’s top 100 universities! Don’t miss out on the chance to celebrate your success with friends, family and classmates. You can take lots of photos, which you will treasure in years to come.

Yes! This graduation ceremony is for all students who have completed an academic program in 2024 (Semester 1, 2, or 3), including UTS Foundation Studies and Diploma programs.
 
If you have completed UTS Foundation Studies, you are eligible to graduate, even if you are continuing with your Diploma at UTS College.

Please leave large bags, backpacks, gifts, umbrellas and other items with your guests.

Yes, the ceremony will be livestreamed and recorded, so friends and family who can’t attend in person can still be part of your special day.

Click here for the Zoom registration link.

No. Out of respect for all graduates, their families and friends, the academic procession, UTS College staff and the occasional speaker, departing the ceremony early is strictly not permitted.

Once you have crossed the stage, you should return to your assigned seat. Guests should also remain in The Great Hall for the full duration of the ceremony.

If you need to leave the ceremony early for any reason, you must return your gown immediately after exiting The Great Hall.

No, guests and graduates will be seated separately.

You’ll receive your academic record via My eQuals (Australia and New Zealand’s official tertiary credentials platform), after you successfully complete your program. Your testamur (certificate) and academic transcript will be issued on the secure My eQuals platform. 

You will be sent an email to your personal email address, which you provided at the beginning of your course. You will be asked to create your My eQuals account to access your academic record.  

UTS has a limited number of accessible parking spaces (which require RMS Mobility Parking Permit) which can't be booked in advance. Guests with access requirements can be dropped off in the accessible parking area out the front of the UTS Tower, Building 1 at 15 Broadway.

If you would like to discuss your accessibility requirements, please contact graduation@utscollege.edu.au

Public parking options nearby can be viewed at UTS Parking.

Our staff are not trained to escort anyone that requires medical support. Please contact graduation@utscollege.edu.au to request an additional ticket if a guest or graduate requires the assistance of a carer or support worker.

In an emergency or an unforeseen situation on the day, please visit the registration desk or speak to a UTS College staff member.

Accessible seating for graduates and guests is available in The Great Hall. The stage has a ramp either side and there are no stairs.

If you would like to discuss your accessibility requirements, please contact graduation@utscollege.edu.au